Technology & Science

Replace Your Paper-Based Care Plans with an Electronic Care Planning System

Paper-based care plans always take longer because they are written and documented by hand. It’s never been easy to search through filing cabinets of notes and read someone’s handwriting.

A digital form of a care plan is known as an electronic care plan. It differs from a paper-based care plan in that all care notes and plans are recorded digitally. This means that care management software can quickly access and search them. Everything is kept in a standard format, making it simple to find and read – no filing cabinets are required.

What is the Difference Between Paper-Based and Electronic-Based Care Planning?

Electronic care planning systems, just like Care Vision come with many features that could help with care planning and delivery. Here are some of the most cutting-edge features of the care management system:

Care Plan Builder: In one click, the digital care planning system generates personalised care plans based on information already stored in existing records.

Digital Records Management: Through digital care records, caregiver and client records can be added and modified. These records have each resident’s personal and medical history that is connected to the care of the service user.

Family Portal: Family members can sign in and see the care plan and any records related to their loved ones. This feature helps you to keep in touch and update the current status of your parents or loved ones.

Rostering and Scheduling: It can help to plan and assign care visits to carers electronically. This tool creates tasks and matches care workers’ experience and certifications, as well as the service user’s preferences.

Data Protection: Residents’ records in care management software are far more secure than paper records. Each device where data is stored or seen is carefully protected.

Medication Administration: Medication administration can be completely automated. It can help reduce errors in managing prescriptions and increase efficiency.

How to Implement an Electronic Care Planning System in Your Organisation?

Prepare Staff’s Mind

Try to build the interest of staff by illustrating that the change is favourable and that they do not need to be worried.

Train Your Staff

Changing platforms and working environments can be complicated. You might have employees who are not computer literate who will need extra time to adapt to it. Also, you might need to hire new employees who are up to date on technology developments. Whatever the situation, you must carefully teach your employees to streamline operations.

Guide Your Staff

Inform your employees on the preparation and deployment of devices. Also, guide them when and where they would have to be. Make sure you understand how user accounts and records are created for the people you look after.

What is Your Main Goal in Implementing an Electronic Care System?

What is your main goal? Is it because of GDPR or CQC compliance? Do you want to keep resident/service-user information secure while keeping it accessible to front-line care staff? Or do you want to spend less time on paperwork?

Electronic care planning systems increase care delivery by reminding caregivers what care needs to be delivered to whom and when. While also keeping residents and management informed in real-time. It also displays important information like health metrics, which is helpful if your goal is to improve health and well-being.

Also, your main goal in using a system is to manage your manual documentation efficiently. Using electronic care planning software can reduce all time-consuming chores and tasks. It helps automate and coordinate day-to-day activities, allowing staff to focus more on resident care and support.

What are the Benefits of Implementing an Electronic Care Planning Software?

When records are entered into a digital system, they become far more than just inspection proof. They bring up a new realm of possibilities that would be impossible to achieve with piles of paper. For example, recording digital records with an electronic care planning system allows:

  • The staff spends less time on paperwork and more time directly caring for those who need it.
  • All data is safely stored in a cloud-based system and can be retrieved from existing records to fill out new forms.
  • Care managers have immediate access to management reports and overviews, allowing them to respond to issues faster and check data to predict accurately.
  • Improves person-centred care by involving families and individuals by fulfilling individual and cultural needs.
  • Internal audits are being completed efficiently by teams, helping processes to become more productive.
  • Employee happiness can be improved by digitising payroll, training plans, and personal development incentives.
  • Care records are easy to access and can be seen by those who need to see them at any time.

What is Best for Your Care Services in Your Care Home?

We believe that computerised care plans will make your lives easier. After you’ve studied a platform, you’ll be able to decide whether it’s a good fit for your company. But first, take a look at the various features and their functionality and how they can assist you in selecting the best mix for your needs.

Best care management software is designed to help you streamline your operations and successfully manage your work and personnel. Care facilities can deliver the best possible care more efficiently by streamlining and centralising administration. The features are task assignment, e-Mar, digital care planning, real-time audit, and more. They all are intended to operate as a framework for regulatory bodies like CQC.


Nowadays, electronic care planning software benefits carers, care facilities, and assisted living organisations. It can help carers devote more time to their residents instead of completing their paperwork, leading to better health and lower costs. Moreover, managers can also get a better perspective of care delivery in the home with computerised care plans. It allows you to generate effective and valuable charts that facilitate care delivery throughout the home.

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